Online schedulingthat runs itself.
Online and in-person scheduling and payments, built for service pros, medical practices and any team that books by the hour. Calendars sync, deposits land, reminders go out.
Everything you need to take a booking, in one app.
Three workflows, deeply built and quietly automated, replace the scheduling, payments and reminders mess you used to glue together.
A booking page customers actually want to use.
One link. Real-time availability. Custom intake forms. Buffer times, lead times and minimum notice, all out of the box.
- Branded booking page with your logo, colours and copy
- Real-time availability across every team member
- Smart intake forms with conditional questions
- Time-zone aware for remote consults
Get paid the second the slot is booked.
Capture a deposit at booking, the balance at the door, or charge in full upfront. Stripe and PayPal are built in, so your money lands where it always has.
- Deposits, full payments or pay-at-the-door
- Tip prompts, gratuity rules and split tenders
- Refunds and partial captures from one screen
- 1099-ready exports at year-end
Reminders that don’t ghost. Fees that don’t get awkward.
SMS, email and push reminders fire automatically. If they no-show, the deposit captures. If they cancel late, a fee runs. You don’t have the conversation; the policy does.
- SMS, email and push delivered on your cadence
- Customer-facing reschedule links right in the message
- Late-cancel fees, no-show captures, deposit forfeitures
- Pre-visit forms, intake docs and prep checklists
Built for the way your industry actually books.
Calendefy ships with workflows tuned for businesses that book by the hour. Adapt them to your shop in minutes.
Medical & dental
Patient self-scheduling, pre-visit forms, deposits and intake docs that arrive ready for the front desk.
Salons & spas
Stylist-by-stylist availability, packages, gratuity prompts and rebooking links built into every receipt.
Fitness & coaching
Group classes, recurring sessions, attendance tracking and class passes that count themselves down.
Service pros
Truck-rolls, on-site bookings, deposits and after-job invoicing handed off to Invoicefy in one tap.
Calendefy questions, answered.
The practical details to check before moving your team onto online scheduling.
Who is Calendefy built for?
Appointment-based businesses including service professionals, medical and dental practices, salons, spas, fitness teams, coaches and consultants.
Can customers pay or leave a deposit when booking?
Yes. Calendefy can collect payment or a deposit at the point of scheduling, which helps reduce no-shows and avoids separate payment follow-up.
What should I compare in scheduling software?
Check calendar sync, reminders, deposits, buffer times, service duration, staff routing, cancellation rules, and how easily the booking link fits into your website and follow-up workflow.
Where do I sign up for Calendefy?
Product access, current capabilities and account setup live on calendefy.com.